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Project and Facilities Co-Ordinator
Are you a detail-oriented and highly organised individual? We are looking for a Project & Facilities Co-Ordinator to play a vital role in supporting projects from inception to completion. you will be working closely with cross-functional teams to ensure efficient project execution. You will be responsible for ensuring the smooth functioning of a range of projects and facilities, while maintaining a safe and efficient working environment. Your role will involve coordinating and managing various projects, overseeing facility maintenance, and ensuring compliance with relevant regulations and standards. Responsibilities: Coordinate and manage project activities and ensure all milestones are met within the agreed timelines and adherence to budgetary constraints. Develop and implement project plans, including defining project scope, objectives, deliverables, and timelines. Collaborate with stakeholders and cross-functional teams to ensure effective project execution, including researchers, technicians, and administrative staff. Manage project documentation and maintain accurate project records. Track project progress, identify risks, and implement contingency plans as necessary. Support the development of project budgets and monitor expenses throughout the project lifecycle. Assist in developing and implementing facility maintenance plans and procedures. Coordinate and oversee repairs and maintenance projects, ensuring they are completed in a timely manner. Act as the main point of contact for vendors and contractors, managing relationships and ensuring quality service delivery. Assist with the planning and execution of office moves and renovations. Maintain accurate records of maintenance activities, including logs and reports. Ensure compliance with relevant regulations, standards, and guidelines, such as health and safety regulations and ethical guidelines for research. Manage vendor relationships and contracts related to facility maintenance and equipment procurement. Assist in managing calendars, arranging events and scheduling appointments. Prepare and review documents, spreadsheets, and presentations if required. Handle phone calls, emails, and other forms of correspondence Conduct research and gather relevant information for various projects Requirements: Bachelor’s degree in business administration or a related field. Excellent organisational and time management skills, with the ability to prioritize and manage multiple projects simultaneously. Proven experience in project management, preferably in a research or scientific environment.. Strong knowledge of facility management principles, including maintenance, safety, and compliance. Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders. Proficiency in project management tools and software. Ability to prioritise tasks and manage multiple projects simultaneously. Strong problem-solving and analytical thinking abilities. We offer competitive compensation and benefits packages, along with opportunities for professional growth and development. If you are a highly motivated and experienced professional with a passion for project management and facility operations in a research lab setting, we encourage you to apply.